Temporary full time opportunity anticipated to extend until April 1, 2025, subject to the availability of work.
HMMS is a joint venture between St. Joseph's Health Care London and London Health Sciences Centre, that has been operating since 1997 providing consolidated functions of Sourcing, Contract Management, Purchasing, Accounts Payable, Logistics, Supply Chain Systems and Inventory Management for the London Hospitals and numerous healthcare organizations throughout Southwestern Ontario.
As a full service supply chain organization, HMMS interacts with over 9,000 suppliers to provide an item catalogue of over 90,000 active items. Learn more about HMMS through this short online video. https://www.youtube.com/watch?app=desktop&v=uhi8PSwKTOI
As Purchasing Support Assistant, reporting to the Finance Department Coordinator, you are responsible for obtaining approvals and confirmations for goods when invoices are received and the receipt was not processed through the HMMS Receiving Department.
You are responsible for open order follow up by pulling reports from the Allscripts system, requesting updates on delivery from suppliers, updating the HMMS ERP system, communicating to various internal departments, responding to our Customer and facilitating problem solving methods.
In addition, you would be responsible for discrepant invoices and inbound discrepancies. By reaching out to departmental contacts to confirm that goods have been received, processing the receipt in the HMMS Receiving Module, ensuring the tracking information is documented to the purchase order and escalating through signing authority, you will be able to facilitate problem solving with the Buyer, Stakeholder and Supplier.
Essential Qualifications
Posting date: March 27, 2024
Submission deadline: April 02, 2024
Wade Baillie, Human Resources